Privacy Policy

1. Information We Collect

When you use OutreachPro, we collect information that you provide to us directly, such as when you create an account, connect an email provider, or contact our support team.

• Account Information: Name, email address, password, and company details.
• Integration Data: OAuth tokens and metadata necessary to send emails on your behalf via Gmail or Microsoft Outlook.
• Campaign Data: Recipient lists, email templates, and analytics data (opens, clicks, replies).

2. How We Use Your Information

We use the collected information for the following purposes:

• To provide, maintain, and improve the OutreachPro service.
• To process transactions and send related information, including confirmations and receipts.
• To send you technical notices, updates, security alerts, and support messages.
• To monitor and analyze trends, usage, and activities in connection with our services.

3. Product Analytics and Notification Emails

To understand where people get stuck, we record product events such as “connected a mailbox”, “imported contacts” or “launched a campaign”. An event holds its name, the page it happened on and a few counts. It never holds email addresses, names, subjects, message content or list contents. Events from signed-in users are linked to the account and deleted with it; events from visitors who are not signed in carry no identifier at all, and no analytics cookie or local storage is used. Your IP address is used briefly to rate-limit requests and is not stored.

Separately, this website uses DanixSoft's own first-party, cookieless website analytics, hosted by DanixSoft at admin.danixsoft.com with the data stored in DanixSoft's own database. It records the pages visited (ids and private codes in page addresses are masked), the referring website and any UTM campaign tags, approximate location (country, region and city, derived from the IP address by our hosting provider), browser, operating system and device type, clicks on links and buttons (in the dashboard the button or link text is not recorded), time on page and scroll depth, and page-load speed measurements (Core Web Vitals). Conversion events such as sign-ups are recorded without personal details. It uses no cookies or local storage and does not store IP addresses: unique visitors are counted with a salted hash that rotates daily, and the salt is deleted after a day, so the hash cannot be reversed or linked across days. This data is not sold or shared with advertisers.

The free domain health checker looks up the domain you enter in public DNS and shows you the result. The domain is not stored.

If you turn on notification emails (for example the weekly report), they are sent to your account email address through our email delivery provider, Resend. Every such email has a link to stop it, and you can change your choices in Settings at any time.

4. Data Security and Google/Microsoft API Services

OutreachPro's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We employ industry-standard security measures, including AES-256 encryption at rest and TLS 1.3 in transit, to protect your sensitive integration tokens and campaign data.

When you connect a Google account we request two permissions and no others: your email address, so we can show you which mailbox is connected, and permission to send mail as you. We do not request access to read your mailbox, and we never read, index, store or analyse the mail already in it.

Data obtained through Google APIs is used only to send the campaigns you create, and to record what happened to them. It is not used to train any machine-learning or AI model, is not sold, and is not shared with any third party for advertising, analytics or any purpose unrelated to sending your mail. Disconnecting a mailbox in Settings deletes the stored tokens immediately; you can also revoke access at myaccount.google.com/permissions.

5. Recipient Data and Consent

Contacts you upload are your data, held on your behalf. We do not sell them, share them between accounts, market to them ourselves, or use them for any purpose other than running the campaigns you create.

You may only upload people who agreed to receive email from you. When you import a list you record how they opted in, and that record is stored against every address. Addresses without one cannot be sent to. What is and is not permitted is set out in our Acceptable Use Policy.

Every message we send carries a working unsubscribe link. If you are a recipient and want to know why you were emailed, or want your data removed, contact the sender directly, or write to us at outreach@danixsoft.com and we will identify the account responsible and act on your request.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services, you may delete your account from the dashboard or contact us at outreach@danixsoft.com.

7. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
outreach@danixsoft.com